FAQs us about Property Inventories
Frequently Asked Questions (FAQs)

Frequently Asked Questions (FAQs)

Introduction

This page provides answers to the questions we hear most frequently. Simply click on a question to display the answer (and click again to hide it).

What is an inventory? What is an inventory?

An inventory is a document which provides an in-depth outline of the contents (and condition of the contents) of the property. This includes furniture, fixtures and fittings, including doors, walls, ceilings, lights, flooring and so on. An inventory is usually carried out at the start of a tenancy and details the condition of the items and the property at that time. When the inventory is signed by the landlord and tenant it becomes a legally-binding document and a key part of the tenancy agreement.

Why is an inventory required? Why is an inventory required?

Every landlord and tenant should have an inventory for each property, because the inventory outlines not only what's in the property, but also the condition and this forms the basis for whether or not a full refund of the deposit is given to the tenant at the end of the tenancy.

Would an inventory be required for an unfurnished property? Would an inventory be required for an unfurnished property?

Yes. The inventory, in this case a Schedule of Condition will point out the condition of the walls, curtains, carpets, bathroom, kitchen appliances and the property. Even if a property is unfurnished, damage or theft can still occur. Without an inventory or Schedule of Condition, there is no evidence and it would therefore be difficult to make a claim against the deposit.

What is a Check-in Report? What is a Check-in Report?

The check-in report compares inventory to the content and condition of the property on move-in day of the tenancy to ensure that there are no differences since the inventory was completed. It is important that the check-in report is agreed and signed by the landlord (or their representative) and tenant as it is at this point that condition is accepted by both parties.

What is a Check-out Report? What is a Check-out Report?

The check-out report is carried out on the last day of tenancy to record the condition and contents of the property. Any differences when compared with the check-in report are clearly highlighted.

What is an Interim Property Visit? What is an Interim Property Visit?

An Interim Property Visit will take place at intervals during the tenancy to ensure that maintenance and repairs are identified and can therefore be addressed by the landlord. The Interim Property Visit provides the landlord with peace of mind.

Are photographs necessary? Are photographs necessary?

We believe the best way to avoid disagreements is to use photographs. Marks, scratches, stains and damage are photographed.

Can anyone execute the inventory? Can anyone execute the inventory?

An inventory should be prepared by a trained inventory clerk. Our clerks will be independent and unbiased. A landlord or agent may carry out an inventory, but this is our specialist area.